Card Issuing Procedure

Regulation (ECC) n°3821/85 as last amended require National Authorities to issue tachograph cards. For the purpose of the application of these Regulations, each EU National Authority appoints the competent Authority for issuing tachograph cards to entitled drivers as well as to approved workshops and fitters, companies and control bodies.

These authorities act in a coherent and secure way and assure the global effectiveness of the Regulations. Each National Authority must ensure that all necessary data is captured, stored and validated in order to produce smart tachograph cards and maintain the accuracy and security of the smart tachograph electronic record.

Each National Authority will implement its own systems to achieve this but the security requirements mean that there is communication between National Authorities issuing systems.

Who can apply for a driver card

Applicants should be:

  • A driver of vehicles used for the carriage of goods where the maximum permissible weights of the vehicle; including any trailer or semi-trailer exceeds 3.5 tonnes.
  • A driver of vehicles used for the carriage of passengers, which are suitable for carrying more than nine persons including the driver.

Applicants include non-professional drivers because attaching a trailer to a vehicle under 3.5t can make it a “relevant” vehicle. Drivers who may not regularly drive mentioned vehicles, or even at all, can apply for a card “just in case”.

Drivers themselves must personally sign their applications. The application can be submitted by the Driver or the Company to the Card Issuing Authorities (CIA), depending on the authority where the application is introduced.

A driver is in any case not entitled to have more than one valid driver card. Authorities have checks in place to ensure that driver cards are only issued to drivers who:

  • Hold a current valid driving licence (with correct vehicle category entitlement i.e. all categories except category A)
  • Do not already hold a valid driver card
  • Pass identity checking requirements
  • Meet the residency rules of normal residence

If an authority receives an application from a non-EU country applicant, both work permit and driver attestation must be supplied (see Regulation (EC) n°484/2002 of 1st March 2002 amending Regulations (EEC) n°881/92 and (EEC) n°3118/93 for the purpose of establishing a driver’s attestation).

Who can apply for a company card

Applicants should be the owner, operator or holder of vehicles fitted or to be fitted with recording equipment.

Who can apply for a control card

Applicants should be authorised persons responsible for the enforcement of the tachograph system. Authorities should have checks in place to ensure that control cards are issued to applicants who:

  • Are authorised Control officers
  • Pass identity checking requirements
Who can apply for a workshop card

Applicants should be authorised fitters or workshops responsible for the installation and maintenance of Vehicle Units. Authorities should have checks in place to ensure that Workshop cards are only issued to applicants who:

  • Are approved (by the issuing authority) as workshop fitters, recording equipment manufacturers, vehicle manufacturer or workshops;
  • Pass identity checking requirements for personalised cards;
  • Not entitled to a Company card, unless duly justified.

The requirement of Chapter VI ('Approval of fitters or workshops') of Regulation (EC) n° 1360/2002, dealing with 'Checks, Inspection and Repairs' means that if the competent authority having to approve the workshops decide to approve a transport company as a workshop, this company is then put on the list of the approved workshops to which workshop cards are issued by the CIA. It is up to the approval authorities to ensure the compliance of these transport companies/approved workshops against the requirements laid down for them to be approved.

The workshop card is “issued by the authorities to a recording equipment manufacturer, a fitter, a vehicle manufacturer or workshop, approved by that National Authority”.